Next, organizers must ensure that fireworks are legal in the county where the event is taking place. There are many counties in Southern California, including San Diego and Los Angeles County, where fireworks are 100% illegal and subject to fines of up to $10,000. There are also a variety of licenses and permits for events needed to host one-off events – it can seem pretty overwhelming to try to research them all. But this time is well invested as it ensures that the event is completely law-abiding and avoids problems afterwards. Understand your customer base and try to carve out a niche for your business. A niche can only be weddings and receptions. Or events near the coast. If you earn your own special place in the competition, specialization in counter-customers and customer referrals should pay off. Understanding your responsibilities in event planning is an essential part of successful event management. Whether it`s a wedding, a corporate event, or just a party, there are certain legal considerations that every event planner should be aware of. Here is a list of five (5) legal requirements for events that you should consider when planning a particular event. Recommended: Rocket Lawyer makes it easy to create a professional service contract for your event planning business when you sign up for a premium membership. For $39.95 per month, members have access to hundreds of legal agreements and on-call lawyers for free legal advice.
Whether it`s a backyard, convention room or conference room, your venue needs to be well prepared for any legal issues arising from event-specific needs. From the beginning, you need to consider who should be on your team. It will be necessary to carefully select people who understand the multiple roles they will play in creating successful events. As your client list and the size and frequency of your events grow, consider hiring more employees. You may even consider having an overflowing pool of employees who are brought in for larger events or as needed, but who are not full-time employees. Event permit requirements vary from city to city, so it is very important that organizers review the municipal ordinances in which the event will take place and ensure that they apply for a special event permit in a timely manner. Since event prices are on a sliding scale of size and supplies/labor needed, prices can vary a bit. Many event planners charge a percentage, say 15-20%, of the total cost of the event. So if an event costs $100,000, the event planner would raise between $15,000 and $20,000. Solution: Do your research first.
But if you don`t and find yourself in this situation, it`s worth doing it again, especially if they threaten to take legal action. We`re sorry, but no company name is worth everything you could lose if you had to fight them in court. Marketing and advertising for your business is based on highlighting your company`s strengths or areas of interest. You will also rely heavily on the success of past events and positive words or recommendations from previous customers. Consistently use social media channels to provide images and videos of your events and network with potential clients and related professionals. When planning an event, organizers need to be well informed about all necessary permits for events, and trust me, you may need them. To answer your question, do you need a permit to host an event? Yes! Create a portfolio of photos of the events you coordinate and ask for testimonials from satisfied customers. If you don`t already know, event planners are responsible for providing safe and appropriate spaces for children at events. This is in addition to keeping them away from alcohol, providing them with some form of entertainment, and coordinating research efforts in case someone goes missing. There are special legal provisions that make penalties for incidents involving minors more severe in all areas of life. It is no different from events. Make sure parents are responsible for their children at all times in your contracts.
Otherwise, you will have to go against the straight rules to bring minors. This eliminates the likelihood of underage drinking, injuries, and other problems that might arise. Create designated areas in case minors are not allowed to walk, or restrict places where alcohol consumption is allowed to avoid legal consequences. You can help reduce the risk of children finding areas and activities interesting for adults by providing entertainment. Many children enjoy water slides and similar activities in the summer, and in the winter, some craft and painting activities can keep them entertained. Many event planners run businesses as sole proprietors because it`s the easiest way to work: less paperwork, doesn`t require a business account, and you can use your own Social Security number. The downside is that you are responsible for losses, lawsuits, etc. This can wipe out your personal and professional assets if the loss is severe enough. Solution: Different counties have different requirements, but in most cases, you can use a self-inspection checklist like this before making their visit.
Work with the event handler to ensure that they pass the test with flying colours and that your event is approved. Event planning is not a nine-to-five job. Party planning inherently includes parties, weekends, holidays, and even certain seasons. You may be surprised to learn that social events involve more weekends than corporate events. With the exception of children`s parties, you can plan a few evenings when coordinating and supervising certain events. Most party planning takes place during office hours. When planning an event, there are certain rules you need to follow to avoid problems and ensure the success of your event. Some of these regulations include a site licence. This is one of the legal requirements that you can obtain from the relevant authorities in your area. However, most venues already have the necessary documents and permits to hold events.
So be sure to check this information when choosing a venue for your event and save yourself some hassle. If the owners of the place confirm that they do not have the necessary permit, you must apply for the license from the local authorities. As a general rule, an operating license is a prerequisite for events with more than 499 participants, which also last more than 96 hours. Your customers, venues, sponsors and partners will likely all have their own coverage and insurance for events. However, your legal backup plans may not cover you if something were to happen. So be sure to think about what you would do to fix these issues before they even happen. Typically, events that take place on private property, such as carnivals and festivals, require this permit. Sometimes it doesn`t seem like a big deal. You might think it`s just a photo or video.
What could go wrong? Well, a lot. An event organizer has already come close to being sued for using statues similar to the “copyrighted” statues of the Oscars. Another time, an organizer was sued for abusing IMG`s trademarks at New York Fashion Week. So check everything that goes into your event again or even triples. Nothing beats the legal effort. There are many other requirements of event law when it comes to event planning. But these are just a few of them. If you are in Kenya and looking for reliable event management support services, contact Famio Services.
